You miss a call.<\/p>\n\n\n\n
Now the caller hears your voicemail.<\/p>\n\n\n\n
But what if your voicemail message is confusing?<\/p>\n\n\n\n
The caller may not know:<\/p>\n\n\n\n
Did they call the right person?<\/p>\n\n\n\n
What should they say?<\/p>\n\n\n\n
Will you call them back?<\/p>\n\n\n\n
A good custom voicemail greeting<\/strong> solves this problem.<\/p>\n\n\n\n It tells the caller who they have reached and what they should do next.<\/p>\n\n\n\n And you do not need to write the message from scratch.<\/p>\n\n\n\n In this guide, you will find 50+ ready-to-use voicemail messages for:<\/p>\n\n\n\n Business calls Just pick a message, add your name or company name, and record it. But before you need to understand:<\/p>\n\n\n\n A custom voicemail greeting<\/strong> is a message that callers hear when you do not answer their call.<\/p>\n\n\n\n You record this message in your own words.<\/p>\n\n\n\n For example:<\/p>\n\n\n\n \u201cHi, you have reached Rahul. I cannot answer your call right now. Please leave your name, phone number, and message. I will call you back soon.\u201d<\/p>\n\n\n\n This is better than a basic message like:<\/p>\n\n\n\n \u201cPlease leave a message after the beep.\u201d<\/p>\n\n\n\n Why?<\/p>\n\n\n\n Because your caller now knows:<\/p>\n\n\n\n Who they called<\/p>\n\n\n\n What details they should leave<\/p>\n\n\n\n What will happen next<\/p>\n\n\n\n You can use a custom voicemail greeting for your personal number or business number.<\/p>\n\n\n\n Keep your voicemail simple.<\/p>\n\n\n\n You only need to tell the caller four things.<\/p>\n\n\n\n Who they have reached.<\/p>\n\n\n\n That you cannot answer right now.<\/p>\n\n\n\n What details they should leave.<\/p>\n\n\n\n What you will do next.<\/p>\n\n\n\n For example:<\/p>\n\n\n\n \u201cThank you for calling ABC Solutions. We cannot answer your call right now. Please leave your name, phone number, and reason for calling. Our team will call you back soon.\u201d<\/p>\n\n\n\n Simple, right?<\/p>\n\n\n\n Now let us look at some ready-to-use messages.<\/p>\n\n\n\n You do not need the same voicemail message for every situation.<\/p>\n\n\n\n A business owner, salesperson, support team, or someone on holiday may need a different message.<\/p>\n\n\n\n So instead of giving you the same script again and again, here are voicemail greetings for different situations.<\/p>\n\n\n\n Just replace the words inside [brackets]<\/strong> with your details.<\/p>\n\n\n\n Use these if the voicemail is connected to your work or professional number.<\/p>\n\n\n\n \u201cHi, you have reached [Name]. I am unable to take your call right now. Please leave your name, phone number, and a short message. I will get back to you soon.\u201d<\/p>\n\n\n\n \u201cHello, this is [Name]. I may be in a meeting right now. Please leave your name, number, and reason for calling. I will return your call when I am free.\u201d<\/p>\n\n\n\n \u201cHi, you have reached [Name]. I am busy at the moment and cannot answer your call. Please leave a short message, and I will call you back.\u201d<\/p>\n\n\n\n \u201cHello, this is [Name]. Sorry I could not answer. Please leave your name, phone number, and tell me what you are calling about.\u201d<\/p>\n\n\n\n \u201cHi, you have reached [Name]. Please leave your name, number, and a short message after the beep. I will call you back as soon as I can.\u201d<\/p>\n\n\n\n \u201cThank you for calling [Name]. I am not available at the moment. Please leave your contact details and reason for calling, and I will get back to you.\u201d<\/p>\n\n\n\n A business voicemail should tell callers that they have reached the right company and what they should do next.<\/p>\n\n\n\n \u201cThank you for calling [Company Name]. We cannot answer your call right now. Please leave your name, phone number, and message. Our team will get back to you.\u201d<\/p>\n\n\n\n \u201cWelcome to [Company Name]. Our team is helping other customers right now. Please leave your name, contact number, and reason for calling. We will call you back soon.\u201d<\/p>\n\n\n\n \u201cThank you for calling [Company Name]. Our working hours are [Days and Hours]. Please leave your name, phone number, and message, and our team will get back to you.\u201d<\/p>\n\n\n\n \u201cHi, you have reached [Company Name]. Please leave your name, phone number, and a short message about how we can help you.\u201d<\/p>\n\n\n\n \u201cThank you for calling [Company Name]. We may be on another call right now. Please leave your contact details and message, and one of our team members will call you back.\u201d<\/p>\n\n\n\n \u201cYou have reached [Company Name]. Sorry we missed your call. Please leave your name, number, and message after the beep.\u201d<\/p>\n\n\n\n If you run a small business, your voicemail can sound friendly and simple.<\/p>\n\n\n\n \u201cHi, thanks for calling [Business Name]. We may be helping another customer right now. Please leave your name, phone number, and message. We will call you back soon.\u201d<\/p>\n\n\n\n \u201cThank you for calling [Store Name]. We cannot answer the phone right now. Please leave your name, number, and what you are calling about.\u201d<\/p>\n\n\n\n \u201cHi, you have reached [Business Name]. Please leave your name, phone number, and tell us what service you need. We will get back to you soon.\u201d<\/p>\n\n\n\n \u201cHi, this is [Name] from [Business Name]. I may be with a customer right now. Please leave your name and number, and I will call you back when I am free.\u201d<\/p>\n\n\n\n \u201cThank you for calling [Business Name]. If you want to book or change an appointment, please leave your name, phone number, and preferred date.\u201d<\/p>\n\n\n\n Use these messages when someone calls after your business is closed.<\/p>\n\n\n\n \u201cThank you for calling [Company Name]. Our office is closed right now. Please leave your name, phone number, and message. We will contact you when we reopen.\u201d<\/p>\n\n\n\n \u201cYou have reached [Company Name] after business hours. We are open from [Opening Time] to [Closing Time], [Days]. Please leave a message and we will call you back during working hours.\u201d<\/p>\n\n\n\n \u201cThanks for calling [Company Name]. Our team has finished work for today. Please leave your name, number, and message. We will call you back on the next working day.\u201d<\/p>\n\n\n\n \u201cThank you for calling [Company Name]. Our office is closed for the weekend. Please leave your contact details and message. We will get back to you on [Monday\/Next Working Day].\u201d<\/p>\n\n\n\n \u201cThank you for calling [Company Name]. Our office is currently closed. Please leave a message for a callback. For urgent help, please contact [Alternative Number\/Email].\u201d<\/p>\n\n\n\n A sales voicemail should help your team understand what the caller is interested in before calling back.<\/p>\n\n\n\n \u201cThank you for calling the sales team at [Company Name]. Please leave your name, phone number, company name, and the product or service you are interested in.\u201d<\/p>\n\n\n\n \u201cHi, this is [Name] from [Company Name]. I may be speaking with another customer right now. Please leave your name, number, and a short message, and I will call you back.\u201d<\/p>\n\n\n\n \u201cThanks for calling [Company Name]. If you are interested in a product demo, please leave your name, company name, phone number, and the product you want to know more about.\u201d<\/p>\n\n\n\n \u201cHi, you have reached the sales team at [Company Name]. If you are calling about pricing, please leave your name, contact number, and the service you are interested in.\u201d<\/p>\n\n\n\n \u201cHi, this is [Name] from [Company Name]. Sorry I missed your call. Please leave your name and number, and I will get back to you as soon as possible.\u201d<\/p>\n\n\n\n For support calls, ask the caller to explain the problem in a few words.<\/p>\n\n\n\n \u201cThank you for calling [Company Name] Support. Please leave your name, phone number, and a short message about the problem you are facing.\u201d<\/p>\n\n\n\n \u201cHi, you have reached [Company Name] Customer Support. All our agents are busy right now. Please leave your contact details and issue, and we will call you back.\u201d<\/p>\n\n\n\n \u201cThank you for calling [Company Name]. Please leave your name, phone number, customer ID, and a short message about your issue.\u201d<\/p>\n\n\n\n \u201cYou have reached the technical support team at [Company Name]. Please leave your name, contact number, and a short description of the problem.\u201d<\/p>\n\n\n\n \u201cThank you for calling [Company Name]. If your call is about an order, please leave your name, phone number, order number, and a short message.\u201d<\/p>\n\n\n\n Use these when you know you will not be available for some time.<\/p>\n\n\n\n \u201cHi, you have reached [Name]. I am out of the office today. Please leave your name, number, and message. I will get back to you on the next working day.\u201d<\/p>\n\n\n\n \u201cHello, this is [Name]. I am away from the office until [Date]. Please leave a message, and I will contact you after I return.\u201d<\/p>\n\n\n\n \u201cHi, you have reached [Name]. I am travelling for work and may not be able to return calls quickly. Please leave your name, number, and message.\u201d<\/p>\n\n\n\n \u201cHello, this is [Name]. I am currently on leave and will return on [Date]. Please leave a message, and I will get back to you after I return.\u201d<\/p>\n\n\n\n \u201cHi, you have reached [Name]. I am out of the office until [Date]. For urgent help, please contact [Person\/Department] at [Contact Details].\u201d<\/p>\n\n\n\n If your business is closed for a holiday, tell callers when you will reopen.<\/p>\n\n\n\n \u201cThank you for calling [Company Name]. Our office is closed for [Holiday]. We will reopen on [Date]. Please leave a message and we will contact you when we return.\u201d<\/p>\n\n\n\n \u201cHappy Diwali from [Company Name]. Our office is closed for the holiday and will reopen on [Date]. Please leave your name, phone number, and message.\u201d<\/p>\n\n\n\n \u201cMerry Christmas from [Company Name]. Our office is closed today. Please leave a message, and our team will contact you when we reopen on [Date].\u201d<\/p>\n\n\n\n \u201cHappy New Year from [Company Name]. Our office is currently closed and will reopen on [Date]. Please leave your contact details and message.\u201d<\/p>\n\n\n\n \u201cThank you for calling [Company Name]. Our team is away for the holidays from [Start Date] to [End Date]. Please leave a message, and we will get back to you after we return.\u201d<\/p>\n\n\n\n Personal voicemail can be simple and natural.<\/p>\n\n\n\n \u201cHi, you have reached [Name]. I cannot answer right now. Please leave your name and message, and I will call you back.\u201d<\/p>\n\n\n\n \u201cHey, this is [Name]. Sorry I missed your call. Leave me a message and I will get back to you.\u201d<\/p>\n\n\n\n \u201cHi, this is [Name]. I cannot answer right now. Please leave a message after the beep.\u201d<\/p>\n\n\n\n \u201cHi, you have reached [Name]. I am busy at the moment. Please leave your name and number, and I will call you back.\u201d<\/p>\n\n\n\n \u201cHi, this is [Name]. Please leave your name, number, and a short message. I will get back to you soon.\u201d<\/p>\n\n\n\n These can be used for a home phone or answering machine.<\/p>\n\n\n\n \u201cHello, you have reached the [Surname] family. We cannot answer the phone right now. Please leave your name, number, and message.\u201d<\/p>\n\n\n\n \u201cHi, nobody is available to answer the phone right now. Please leave your name and number, and we will call you back.\u201d<\/p>\n\n\n\n \u201cThank you for calling. We cannot answer right now. Please leave your message after the beep.\u201d<\/p>\n\n\n\n \u201cHello, you have reached the [Surname] family. We are away at the moment. Please leave your name, phone number, and message.\u201d<\/p>\n\n\n\n \u201cHi, sorry we missed your call. Please leave your name and message after the beep.\u201d<\/p>\n\n\n\n Use these when you want to keep the message very short.<\/p>\n\n\n\n \u201cHi, this is [Name]. Please leave your name, number, and message.\u201d<\/p>\n\n\n\n \u201cThanks for calling [Company Name]. Please leave your name and number, and we will call you back.\u201d<\/p>\n\n\n\n \u201cHi, I cannot answer right now. Please leave me a message.\u201d<\/p>\n\n\n\n \u201cYou have reached [Name]. Please leave your contact details after the beep.\u201d<\/p>\n\n\n\n \u201cThanks for calling. Leave your name and number, and I will call you back.\u201d<\/p>\n\n\n\n Different teams may need different information from callers.<\/p>\n\n\n\n \u201cThank you for calling the HR team at [Company Name]. Please leave your name, phone number, and reason for calling. Our team will get back to you.\u201d<\/p>\n\n\n\n \u201cThank you for calling the Accounts team at [Company Name]. Please leave your name, contact number, and invoice or account number if needed.\u201d<\/p>\n\n\n\n \u201cThank you for calling [Business Name]. To book or change an appointment, please leave your name, phone number, and preferred date.\u201d<\/p>\n\n\n\n \u201cHi, you have reached the recruitment team at [Company Name]. Please leave your name, phone number, job role, and message.\u201d<\/p>\n\n\n\n \u201cThank you for calling the service team at [Company Name]. Please leave your name, contact number, and tell us what service you need.\u201d<\/p>\n\n\n\n Different teams may need different details from the caller.<\/p>\n\n\n\n For example, a sales team may need to know what product the caller wants.<\/p>\n\n\n\n A support team may need to know the problem.<\/p>\n\n\n\n \u201cThank you for calling the HR team at [Company Name]. Please leave your name, phone number, and reason for calling.\u201d<\/p>\n\n\n\n \u201cThank you for calling the Accounts team at [Company Name]. Please leave your name, phone number, and invoice or account number if needed.\u201d<\/p>\n\n\n\n \u201cThank you for calling [Business Name]. Please leave your name, phone number, and the date you want for your appointment.\u201d<\/p>\n\n\n\n \u201cHi, you have reached the recruitment team at [Company Name]. Please leave your name, phone number, job role, and message.\u201d<\/p>\n\n\n\n \u201cThank you for calling the service team at [Company Name]. Please leave your contact details and tell us what service you need.\u201d<\/p>\n\n\n\n Writing your own voicemail is easy.<\/p>\n\n\n\n You can use this simple method.<\/p>\n\n\n\n First, say hello.<\/p>\n\n\n\n Then say your name or company name.<\/p>\n\n\n\n Tell the caller that you cannot answer.<\/p>\n\n\n\n Ask them to leave their name, phone number, and message.<\/p>\n\n\n\n Tell them you will call them back.<\/p>\n\n\n\n For example:<\/p>\n\n\n\n \u201cHi, you have reached Rohan from ABC Solutions. I cannot answer your call right now. Please leave your name, phone number, and message. I will call you back soon.\u201d<\/p>\n\n\n\n That is enough.<\/p>\n\n\n\n You do not need to make it complicated.<\/p>\n\n\n\n Keep it short.<\/p>\n\n\n\n The caller does not want to listen to a long message before they can speak.<\/p>\n\n\n\n Your voicemail only needs to tell them:<\/p>\n\n\n\n Who they called.<\/p>\n\n\n\n What they should say.<\/p>\n\n\n\n What will happen next.<\/p>\n\n\n\n If you have already told them these three things, stop there.<\/p>\n\n\n\n Short and clear is better.<\/p>\n\n\n\n Do not make your voicemail confusing.<\/p>\n\n\n\n Always say your name or business name.<\/p>\n\n\n\n Do not ask for too many details.<\/p>\n\n\n\n Do not use old business hours.<\/p>\n\n\n\n Do not keep a holiday message active after the holiday is over.<\/p>\n\n\n\n Do not promise a callback in 10 minutes if you cannot do it.<\/p>\n\n\n\n And do not record your voicemail in a noisy place.<\/p>\n\n\n\n If callers cannot understand your message, they may simply hang up.<\/p>\n\n\n\n You do not need a perfect voice.<\/p>\n\n\n\n Just speak clearly.<\/p>\n\n\n\n Speak slowly.<\/p>\n\n\n\n Use simple words.<\/p>\n\n\n\n Record in a quiet room.<\/p>\n\n\n\n Say your name and company name clearly.<\/p>\n\n\n\n Listen to the recording once before saving it.<\/p>\n\n\n\n Then ask yourself:<\/p>\n\n\n\n Can the caller understand the message?<\/p>\n\n\n\n Do they know who they called?<\/p>\n\n\n\n Do they know what to do next?<\/p>\n\n\n\n If yes, your voicemail is ready.<\/p>\n\n\n\n A default voicemail greeting is okay for basic use.<\/p>\n\n\n\n But a custom voicemail greeting<\/strong> is more helpful.<\/p>\n\n\n\n You can tell callers:<\/p>\n\n\n\n Your name<\/p>\n\n\n\n Your company name<\/p>\n\n\n\n Your business hours<\/p>\n\n\n\n What details they should leave<\/p>\n\n\n\n When you will call them back<\/p>\n\n\n\n For businesses, a custom voicemail is usually better because it gives callers more useful information.<\/p>\n\n\n\n A good voicemail message should be easy to understand.<\/p>\n\n\n\n It does not need big words.<\/p>\n\n\n\n It does not need to be long.<\/p>\n\n\n\n Just tell the caller:<\/p>\n\n\n\n Who they called.<\/p>\n\n\n\n What details they should leave.<\/p>\n\n\n\n What will happen next.<\/p>\n\n\n\n For a personal number, one simple message may be enough.<\/p>\n\n\n\n For a business, you may need different messages for sales, support, holidays, and after-hours calls.<\/p>\n\n\n\n
Personal calls
Sales calls
Customer support
After-hours calls
Holidays
And more<\/p>\n\n\n\nWhat Is a Custom Voicemail Greeting?<\/strong><\/h2>\n\n\n\n
What Should You Say in a Voicemail Greeting?<\/strong><\/h2>\n\n\n\n
50+ Ready-to-Paste Voicemail Greetings for Different Situations<\/strong><\/h2>\n\n\n\n
Professional Voicemail Greetings<\/strong><\/h3>\n\n\n\n
Template 1: Simple Professional Greeting<\/strong><\/h4>\n\n\n\n
Template 2: When You Are in a Meeting<\/strong><\/h4>\n\n\n\n
Template 3: When You Are Busy<\/strong><\/h4>\n\n\n\n
Template 4: When You Want the Reason for the Call<\/strong><\/h4>\n\n\n\n
Template 5: When You Want a Short Message<\/strong><\/h4>\n\n\n\n
Template 6: Formal Professional Greeting<\/strong><\/h4>\n\n\n\n
Business Voicemail Greetings<\/strong><\/h3>\n\n\n\n
Template 7: General Business Greeting<\/strong><\/h4>\n\n\n\n
Template 8: When Your Team Is Busy<\/strong><\/h4>\n\n\n\n
Template 9: Business Hours Greeting<\/strong><\/h4>\n\n\n\n
Template 10: Customer Enquiry Greeting<\/strong><\/h4>\n\n\n\n
Template 11: Busy Office Greeting<\/strong><\/h4>\n\n\n\n
Template 12: Simple Business Greeting<\/strong><\/h4>\n\n\n\n
Small Business Voicemail Greetings<\/strong><\/h3>\n\n\n\n
Template 13: Local Business Greeting<\/strong><\/h4>\n\n\n\n
Template 14: Shop or Store Greeting<\/strong><\/h4>\n\n\n\n
Template 15: Service Business Greeting<\/strong><\/h4>\n\n\n\n
Template 16: Solo Business Owner Greeting<\/strong><\/h4>\n\n\n\n
Template 17: Appointment Business Greeting<\/strong><\/h4>\n\n\n\n
After-Hours Voicemail Greetings<\/strong><\/h3>\n\n\n\n
Template 18: Simple After-Hours Greeting<\/strong><\/h4>\n\n\n\n
Template 19: After-Hours Greeting With Business Hours<\/strong><\/h4>\n\n\n\n
Template 20: Next-Day Callback Greeting<\/strong><\/h4>\n\n\n\n
Template 21: Weekend Greeting<\/strong><\/h4>\n\n\n\n
Template 22: Urgent Help Greeting<\/strong><\/h4>\n\n\n\n
Sales Voicemail Greetings<\/strong><\/h3>\n\n\n\n
Template 23: New Sales Enquiry<\/strong><\/h4>\n\n\n\n
Template 24: Salesperson on Another Call<\/strong><\/h4>\n\n\n\n
Template 25: Demo Request<\/strong><\/h4>\n\n\n\n
Template 26: Pricing Enquiry<\/strong><\/h4>\n\n\n\n
Template 27: Existing Lead<\/strong><\/h4>\n\n\n\n
Customer Support Voicemail Greetings<\/strong><\/h3>\n\n\n\n
Template 28: General Support Greeting<\/strong><\/h4>\n\n\n\n
Template 29: All Agents Busy<\/strong><\/h4>\n\n\n\n
Template 30: Customer ID Required<\/strong><\/h4>\n\n\n\n
Template 31: Technical Support<\/strong><\/h4>\n\n\n\n
Template 32: Order Support<\/strong><\/h4>\n\n\n\n
Out-of-Office Voicemail Greetings<\/strong><\/h3>\n\n\n\n
Template 33: Away for One Day<\/strong><\/h4>\n\n\n\n
Template 34: Away for Several Days<\/strong><\/h4>\n\n\n\n
Template 35: Business Travel<\/strong><\/h4>\n\n\n\n
Template 36: On Leave<\/strong><\/h4>\n\n\n\n
Template 37: Alternative Contact<\/strong><\/h4>\n\n\n\n
Holiday Voicemail Greetings<\/strong><\/h3>\n\n\n\n
Template 38: General Holiday Greeting<\/strong><\/h4>\n\n\n\n
Template 39: Diwali Greeting<\/strong><\/h4>\n\n\n\n
Template 40: Christmas Greeting<\/strong><\/h4>\n\n\n\n
Template 41: New Year Greeting<\/strong><\/h4>\n\n\n\n
Template 42: Long Holiday Break<\/strong><\/h4>\n\n\n\n
Personal Voicemail Greetings<\/strong><\/h3>\n\n\n\n
Template 43: Simple Personal Greeting<\/strong><\/h4>\n\n\n\n
Template 44: Friendly Greeting<\/strong><\/h4>\n\n\n\n
Template 45: Very Short Greeting<\/strong><\/h4>\n\n\n\n
Template 46: When You Are Busy<\/strong><\/h4>\n\n\n\n
Template 47: Short Message Request<\/strong><\/h4>\n\n\n\n
Custom Answering Machine Messages<\/strong><\/h3>\n\n\n\n
Template 48: Family Greeting<\/strong><\/h4>\n\n\n\n
Template 49: Home Phone Greeting<\/strong><\/h4>\n\n\n\n
Template 50: Simple Answering Machine Message<\/strong><\/h4>\n\n\n\n
Template 51: Family Away From Home<\/strong><\/h4>\n\n\n\n
Template 52: Short Answering Machine Greeting<\/strong><\/h4>\n\n\n\n
Short Voicemail Greetings<\/strong><\/h3>\n\n\n\n
Template 53: Short and Simple<\/strong><\/h4>\n\n\n\n
Template 54: Short Business Greeting<\/strong><\/h4>\n\n\n\n
Template 55: Quick Personal Greeting<\/strong><\/h4>\n\n\n\n
Template 56: Quick Professional Greeting<\/strong><\/h4>\n\n\n\n
Template 57: Quick Callback Message<\/strong><\/h4>\n\n\n\n
Voicemail Greetings for Different Business Teams<\/strong><\/h3>\n\n\n\n
Template 58: HR Team<\/strong><\/h4>\n\n\n\n
Template 59: Accounts Team<\/strong><\/h4>\n\n\n\n
Template 60: Appointment Team<\/strong><\/h4>\n\n\n\n
Template 61: Recruitment Team<\/strong><\/h4>\n\n\n\n
Template 62: Service Team<\/strong><\/h4>\n\n\n\n
Voicemail Greetings for Different Business Teams<\/strong><\/h2>\n\n\n\n
HR Team<\/strong><\/h3>\n\n\n\n
Accounts Team<\/strong><\/h3>\n\n\n\n
Appointment Team<\/strong><\/h3>\n\n\n\n
Recruitment Team<\/strong><\/h3>\n\n\n\n
Service Team<\/strong><\/h3>\n\n\n\n
How to Write Your Own Custom Voicemail Greeting<\/strong><\/h2>\n\n\n\n
How Long Should a Voicemail Greeting Be?<\/strong><\/h2>\n\n\n\n
What Mistakes Should You Avoid in a Voicemail Greeting?<\/strong><\/h2>\n\n\n\n
How Can You Make Your Voicemail Sound Better?<\/strong><\/h2>\n\n\n\n
Should You Use a Default or Custom Voicemail Greeting?<\/strong><\/h2>\n\n\n\n
Conclusion<\/strong><\/h2>\n\n\n\n